Free Invoice Generator
Create a professional invoice in seconds — add your business, client, line items and taxes, then print or save as PDF. No signup.
What prints on the invoice, and what doesn't
The form is deliberately short. Here is where each field ends up on the printed page:
| Field | On the invoice |
|---|---|
| Your business, Email | Top left, as the heading |
| Number, Date | Top right, under "INVOICE". The number starts as INV-001 and the date prints in the picker's format, e.g. 2026-10-19 |
| Bill to | One line with the client's name |
| Line items | Description, quantity, rate and amount (quantity × rate) |
| Tax rate % | One rate applied to the subtotal. At 0, the tax line is left out |
Amounts always print in US dollars with two decimals. There are no fields for your address, the client's address, a due date, payment instructions or a tax registration number. Since every field prints exactly as typed, you can carry some of this in the existing boxes: "INV-2026-014 · Due 18 Nov 2026" in Number, or "Harbor Events LLC, Portland" in Bill to. Anything longer, such as bank details, add to the PDF before you send it.
Worked example: billing the balance after a deposit
A photographer took a $500 deposit when the job was booked and now invoices the event. The line items are 6 hours of coverage at $175, 120 edited images at $2.50 and $60 of travel, with 7% sales tax:
| Line | Amount |
|---|---|
| Event photography, 6 × $175.00 | $1,050.00 |
| Edited images, 120 × $2.50 | $300.00 |
| Travel, 1 × $60.00 | $60.00 |
| Subtotal | $1,410.00 |
| Tax (7%) | $98.70 |
| Total | $1,508.70 |
The balance due is $1,508.70 − $500 = $1,008.70. Don't enter the deposit as a line with a rate of −500. The tax is worked out on the subtotal, so the negative line would cut it to $63.70 and the total would read $973.70, $35.00 less than the client really owes. With the tax rate at 0, a negative deposit line works, because there is no tax to distort. With tax, invoice the full total and show the deposit and balance underneath, as in the sample below.
Sample: invoice with a deposit and payment details
This is the fuller layout the short form can't produce. Replace everything in [BRACKETS].
| Description | Qty | Rate | Amount |
|---|---|---|---|
| [Event photography, 12 Oct 2026] | 6 | $175.00 | $1,050.00 |
| [Edited high-resolution images] | 120 | $2.50 | $300.00 |
| [Travel] | 1 | $60.00 | $60.00 |
Invoice, quotation or receipt
The quotation and receipt generators use this same form and change only the title. Pick by where you are in the job:
- Quotation before work starts, to offer a price.
- Invoice when work is done or a payment is due, to ask for money.
- Receipt after money arrives, to confirm it.
Give each its own number series (Q-, INV-, R-), and quote the invoice number on any receipt you issue against it. Your records then show which payment settled which bill.
How to use this tool
- 1Fill in the fields in the form.
- 2Watch the document preview update live.
- 3Click Print / Save as PDF, or copy the text.
Frequently asked questions
Can I add my logo to the invoice?+
Not in this generator. There is no image upload, and your business name prints as the heading instead. If a logo matters, print to PDF and place the invoice on your letterhead template, or add the logo in a PDF editor.
Can I invoice in euros, pounds or rupees?+
Not with the right symbol. This generator always prints amounts with a dollar sign and US number formatting. For Indian GST invoices, use the separate GST invoice generator, which prints rupees and the CGST, SGST or IGST split.
Is my invoice saved anywhere?+
No. The form lives only in your open browser tab and nothing is uploaded. Closing or reloading the page clears it, so save the PDF first and keep your own copy for your records.
How do I charge tax on only some items?+
The tax rate applies to the whole subtotal. If some items are taxable and others are not, set the tax rate to 0, work out the tax on the taxable items yourself and add it as its own line, for example "Sales tax 7% on $1,350.00" with a rate of $94.50.
Guides & deep dives
What Every Invoice Must Include (With Example)
A practical guide to every field a legally valid invoice needs — required elements, numbering schemes, payment terms, late fees, and digital vs. paper rules.
NDAs Explained: Mutual vs One-Way and Key Clauses
Learn when to use a mutual vs one-way NDA, what confidentiality terms are standard, which carve-outs matter, and the red flags that make agreements unenforceable.
Does Your Website Need a Privacy Policy? (GDPR, CCPA)
Find out if your website legally needs a privacy policy under GDPR, CCPA, and other laws — plus what to include, penalties for non-compliance, and how to get one fast.
How to Resign Professionally: Letter Template and Etiquette
Step-by-step guide to resigning professionally: notice period norms, what to include, how to handle counteroffers, and a ready-to-use resignation letter template.
Embed this tool on your website
Free to use on blogs, school sites and intranets. Paste this code into your page's HTML; please keep the credit line.
<iframe src="https://utilityapp.lat/embed/legal/invoice-generator" title="Free Invoice Generator" width="100%" height="780" style="border:0;max-width:760px" loading="lazy"></iframe> <p style="font-size:13px"><a href="https://utilityapp.lat/legal/invoice-generator">Free Invoice Generator</a> by UtilityApp</p>