Resignation Letter Generator

The six fields fill a short, neutral letter: a salutation to your manager, one paragraph naming your role, the company, your last working day and your notice period, a thank-you, a commitment to a smooth handover, and your name under "Sincerely".

Three things are not in the output, so add them after you copy the text:

• The date you hand it in. Your notice period usually runs from this date, so it matters more than anything else on the page.
• A subject line if you send it by email, such as "Resignation: [Your Name], [Role]".
• A copy to HR if your contract or policy says notice must go to them as well.

The notice and last-day fields are plain text. Type the notice exactly as your contract words it ("one month", "30 days", "two weeks"), and write the last day as a full date with the weekday, so there is no room for misreading.

Count from the day you submit the letter. Contracts count differently, so read yours, but the two common readings for a resignation handed in on Monday 2 November 2026 with 30 days' notice are:

• If the day you resign counts as day 1, the last day is Tuesday 1 December 2026.
• If notice starts the day after, it is Wednesday 2 December 2026.

Two weeks' notice given on Friday 6 November 2026 ends on Friday 20 November 2026. If your notice is in months, the usual reading is the same date the following month.

Also check whether the notice is in calendar or working days, whether unused leave can be set off against it, and whether your employer can ask you to stop working during notice while still paying you. When unsure, give the date you have worked out and ask HR to confirm it in writing.

The generator's letter assumes you will serve your full notice. If you have a joining date elsewhere and want to leave sooner, the letter has to state your contractual last day, the date you are asking for, and what you will do to make it workable. Replace everything in [BRACKETS].

Tell your manager in person or on a call first, then send the letter the same day so the date is on record. Email is the usual route. Attach a signed PDF if your workplace expects a signed letter, and keep a copy of what you sent.

Ask for a written acknowledgement that confirms your last working day. If none arrives within a few days, reply to your own email asking for it, so the thread shows when notice was given.

• Last day that doesn't match the notice period. If they disagree, expect HR to go by the contract, not your letter.
• Vague dates such as "end of the month" or "in four weeks".
• Resigning in a chat message only. Follow it with the letter, or the date notice started can be disputed.